Cincinnati Conference Facility - The Health Foundation of Greater Cincinnati

Request Space Now

To request space for your event, please complete the form below or download a paper copy here. Submit it to Rachel Foote, our Director, Conference Facility. She will contact you to let you know about the availability of the space you have requested. Rooms can be scheduled up to six months in advance. All meeting arrangements and final numbers are due to the Conference Facility Director at least five business days prior to the event. We will do our best to accommodate all requests; however, rooms are booked based on a variety of factors, including space, equipment, and server availability. If you have questions about our facility or need an immediate response about availability, please contact her here.

Flu Precautions:

Please do not attend meetings at the Health Foundation if you do not feel well or if you have a fever. We reserve the right to send people away if they seem sick.

Cancellation Policy

Meetings with food orders must be cancelled at least 72 hours in advance to avoid being charged the full cost of food plus the full cost of a server. Meetings without food or beverages must be cancelled at least 24 hours in advance to avoid a $50.00 cancellation fee.

Media Accommodations

Please contact the Director at least one week in advance if you know that media are planning to cover an event scheduled in the Conference Facility.

For more information about using the Health Foundation of Greater Cincinnati Conference Facility, please email Rachel Foote.

Schedule your event

Agency Name (required):

Meeting Coordinator:

Meeting Coordinator Phone:

Meeting Coordinator E-Mail (required):

Meeting Name:

Meeting Date and Time:

Estimated Attendance (required):

Will Any Members of the Press Be Present? (Must be approved by the Health Foundation):

Meeting Rooms

Please mark the rooms needed and the corresponding times. For specific room capacities and layouts, click here.

X	Room and Number	Standard Resources	Time (from-to)
	Ohio Room	Permanent PC LCD Projector Screen and podium VCR DVD Cassette Cable TV
	Hoffman Room	Permanent PC LCD Projector Screen and podium VCR DVD Cassette Cable TV
	Kentucky Room	Permanent PC LCD Projector Screen and podium
	Indiana Room	HD TV Display (Client must provide laptop)
	Cincinnati Room	Open reception room Available after business hours only
	Norwood Room	Whiteboard, tack board
	Lobby Reception Area

A/V Equipment and Resources

Please mark the following items that you'll need.

X	Audio-Visual Equipment	X	Resources
	PC		Registration Table
	LCD projector		Resource Table
	Overhead Projector		Screen
	Easel with Flip Chart Pad		Podium
	TV/VCR Module		Crushed Can Ergonomic Stool
	Microphone (hand-held or wireless; in Ohio and Hoffman Rooms only)		Other:
			Other:

Food Service

The Conference Facility requires the use of its in-house beverage service and the use of its preferred caterer for all meetings with food and beverages. Banquet server charges will apply. Please coordinate these needs with the Director, Conference Facility; there will be no exceptions. All food orders must be made at least 5 business days before the meeting.

Meal	# of Meals	Time and Room	Selection
Breakfast
Lunch
Dinner
Break
Break
Beverage Service*

*Beverage service is provided by the Foundation. Please be sure that attendees do not enter the Foundation employee break room to retrieve beverages. If this occurs and a beverage service was not ordered, a half-day beverage fee will be assessed to the invoice.

Special Items

Please mark items as needed and give a description.

x	Item	Description
	Linens*
	Other

*There is an additional charge for this item.

Special Instructions

Room Setup

Each meeting room has a standard setup and seating capacity (see our capacity chart for details)**. Unless otherwise requested, the room(s) requested will be set up in the standard setup. If other setup is required, please describe that setup below. Charges will apply. You may also e-mail a drawing of the room setup to our Director, Conference Facility.

** Clients are required to clean and return meeting rooms to the setup they were in at the start of the meeting; otherwise, charges will apply.

To submit this form, click on the button below. Our Director, Conference Facility will contact you regarding room availability and to finalize the event scheduling with you.